Google Sheets Inventory Management Template 2027 — Free Download

Why Use Google Sheets for Inventory Management

Google Sheets is free, cloud-based, and accessible from any device. For small businesses managing 50-500 SKUs, it provides all the functionality needed without expensive software subscriptions.

With proper formulas and structure, Google Sheets can handle automatic stock calculations, low-stock alerts, and comprehensive inventory reports.

Template Features

Product Database: SKU, name, category, cost price, selling price, supplier, barcode, min stock level.

Stock In/Out Log: Record every inventory movement with date, quantity, type (purchase/sale/return/adjustment), and reference number.

Auto-calculated Fields: Current stock, stock value, profit margin, days of stock remaining.

Low Stock Alerts: Conditional formatting highlights products below minimum stock levels in red.

Dashboard: Visual overview with total stock value, top-selling products, and category breakdown charts.

Key Formulas Used

The template uses SUMIFS to calculate stock in and stock out per product, QUERY for filtered reports, and VLOOKUP for product lookups across sheets.

Conditional formatting rules automatically highlight low-stock items, expired products, and high-value inventory.

Named ranges make formulas readable and maintainable as your product catalog grows.

How to Set Up

Step 1: Make a copy of the template (File > Make a copy).

Step 2: Enter your products in the Products sheet. Fill in SKU, name, category, and prices.

Step 3: Record initial stock quantities in the Stock In/Out sheet as "Initial Stock" type.

Step 4: For each sale or purchase, add a new row in the Stock In/Out sheet.

Step 5: Check the Dashboard for real-time inventory insights.

Advanced: Automation with Apps Script

Take your inventory template to the next level with Google Apps Script. Automate daily stock reports sent to your email, create low-stock alert notifications via Telegram, and auto-generate purchase orders.

SheetStore Pro includes pre-built Apps Script automation for inventory management, saving you hours of development time.